Ingram-Pye Elementary School
Policies and Procedures Hours of Operation
The media center circulation is open 8:00 a.m. – 3:15 p.m. Clubs/Organizations who would like to use the media center after hours are requested to reserve the media center in advance by consulting with the Media Specialist so that they may be placed on the calendar to avoid over booking.
All students enrolled as Ingram-Pye students are allowed to use the media center’s resources. Bookbags and tote bags are not allowed on the main floor (the tables and shelves) except during I-Ready Morning Sessions (8:00 - 8:30); please leave them at the front of the media center. Students should always arrive with their paper/notebooks and pencils sharpened. Teachers and students are asked not to eat or drink on the main floor and around computers; therefore, beverages, food or gum should not be brought to the media center unless there is a special event scheduled in the media center. Please replace chairs, books, magazines and other materials used before leaving. We request the courtesy of inside voices in the media center.
Vandalism/Damage of equipment or materials from the media center’s collection will mean a loss of privileges to the media center until a parent/principal/media specialist conference can be scheduled. Library books will not be checked out to students who have overdue books.
Use of the Media Center:
Whole Class Visits
We use flexible scheduling we are using a week on/week off. Rotational scheduling which will allow us to work with smaller groups to reinforce skills on the classes' week off.
Teachers, please remember to arrive with your students and to stay in the Media Center with your class during your scheduled media time. Students' books should be returned the day before class visitation, or first thing that morning before 8:45. This will allow us to clear students' records. Enter quietly. Sit in your area. Shelf markers will be passed out one table at a time. Teachers are asked to have some activity planned so students will not have to sit idly while they wait their turn to checkout books. Use card catalog to look up the book(s) you would like to check out by title, author or subject. Use shelf marker to find your book. Students should pass the shelf marker off to the people at the next table and bring their books up to be
checked out by the Media Specialist.
Small Groups (5 or less)
Please show your media/hall pass to the Media Specialist
Enter quietly and sign the Media Log.
Place book in book return at Circulation Desk.
Get shelf marker.
Use the Dewey Charts on the wall and the Computer Card Catalog to locate books.
Browse the bookshelves using the shelf marker.
Teachers please demonstrate in your classrooms how to use the shelf markers. We will do a review during
Students are to go to the circulation desk with shelf marker, book and library card and wait to be checked out.
Sign out on the Media Log and return quietly to your class as soon as you have checked out your book.
Do not wait for the next person your library book(s) will be your hall pass back to class.
The media specialist is not a baby sitter! Teachers should remain with their class during
their scheduled time. If you have to be out during your scheduled time we
reschedule for the off week. Please remember to look at the provided schedule so you will not
overlap into another teacher’s time block.
Note: Pass Requirements
Students will need a pass from their teacher stating why they are coming to the media center and how long they are to stay in the media. They will need to sign the log at the circulation desk. Requirements for Testing
Please note that I cannot be everywhere at one time. If I am working with a class and checking out books to that class, it is unfair to ask me to monitor one student/small group of students testing. When students are sent to the media center to make up a test, please send specific directions for test administration.
Students may checkout books from the general collection. However, books in the professional and reference collections (encyclopedias, dictionaries, atlases…etc.) may not be checked out by students. Teachers sending students to pick up materials for them are asked to provide a note for the media center’s documentation. Pre-K – 3rd Grade may checkout one book at a time; it is left to the teacher’s discretion whether or not to let the students take the books home. 4th – 5th Grade may checkout three books at a time unless they have overdue/damaged materials. We as teachers are to carefully monitor the materials the students are checking out. Checkout period is one week, but a student may renew his/her book. Teachers, it is very important to return the books the day before your class comes to checkout. If you wait to bring them back on your scheduled day you will slow up the checkout period because I will have to check-in the books to find out who still has overdue books. Please try to comply with this policy! Please remember to clear the library records of all students transferring!
Use of Computers in the Media Center
There are ten designated student/teacher workstations; however, five have been designated for Pre-K – 2nd grade and five have been designated for 3rd – 5th grade.
Policies for computer use
Students & teachers need to sign in on the computer log During research a maximum limit of 5 minutes will need to be allowed on the automated card catalog to located research topics, and limit of 20 minutes will be on the multimedia stations. However during the off week we will work out a rotational schedule to provide enrichment activities for students. One student per work station unless the teacher has notified the media staff of group work assignments.
Foreign disks are not allowed; teachers wanting to use files they have saved should pull the needed file from the L:\ Drive.
Faculty and Staff
Faculty and staff may check out books as needed during the school, but no teacher may checkout more than a third of the resources from any subject area. Faculty and staff are responsible for all equipment checked out in their names. Equipment will be inspected before and after it is checked out. Please do not remove materials without checking them out; we operate under the honor system and professional courtesy.
Teachers who want to use the media center for research, book reports or other activities should plan with the media specialist before bringing their classes; otherwise, the media specialist may not be available to help supplement the lesson. Teachers should remain with their classes during the class visit. If you are out on your scheduled day we will make up the time on the off week.
Lamination is done during the early hours of the day between 7:00 – 9:00. Materials sent before 8:30 a.m. will be ready within two days (we will try to have it out for you by the next day). Laminating is a courtesy we are happy to extend to our teachers, but it is not an educational priority. If it is a special project needed outside of our scheduled laminating hours we will need notification from Mr. Turner.
Use of Audiovisual Equipment
Teachers need to send me an e-mail to request audiovisual equipment at least one day ahead of the day you would like to use the equipment. (TVs, projectors, cassette recorders, DVD player (only one is available at the moment for checkout), Alphasmarts, …. Etc. Copyright
Public Law 94-553, Section 107 sets criteria in determining fair use in reproduction of materials. According to Reproduction of Copyrighted Works by Educators and Librarians p. 8 criteria includes: The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes; the nature of the copyrighted work; the amount and substantiality of the portion used in relation to the copyrighted work as a whole the effect of the use upon the potential market for or value of the copyrighted work See appendix for Public Law 94-553, Section 107. You may also see the media specialist for additional information. Five Year Plan A five-year plan is being utilized by the Ingram-Pye Elementary Media Center to achieve long-term growth goals. Fund-raiser such as book fairs will be held implement the five-year plan beyond the use of state and local funds. Volunteers are encouraged to work with the media center as school policy permits.
Trouble Shooting Computers
I work on computers 8:30 – 9:30 & 2:30 - 3:15 blocks as my work load permits.
Media Committee School Year 2012-2013
Dr. Coley, Principal, Mrs. Crawford, Asst. Principal, Mrs. Fambro, Ms. Halbrooks, Ms. Sermon, Mrs. Shuler, Ms. Wright, Ms. Deaton, Ms. Yeoman, Mrs. Mullis, Mr. Stewart, Mrs. Hayslip, Mrs. Smith, Ms. Sturn, Parent representative,- Mrs. Brenda Williams, Mr. Zozer Williams, student representative, Ms. London, Media Specialist.